Speakers Presentation Guidelines

Technical requirements and instructions for presentation

Please come to the Speakers' ready room 2 hours prior to your presentation.


Guidelines on how to prepare PowerPoint slides:

  • PowerPoint versions accepted are from 2000 to 2016 in 16:9 format. In PowerPoint please choose Page Setup and then Slides sized for: “On-screen Show 16:9”

  • Hand in your PowerPoint presentation on preferably USB-Drive (USB-Stick).

  • Video Files accepted are WMV, AVI or MPEG 4

  • At the Speakers' ready room, you may check and rehearse your presentation.

  • Please make sure that all fonts, images, animations and sounds appear as expected in your PowerPoint presentation.

  • If you have movies in your presentation please make sure to copy the entire folder with the movies in it.

  • In presentation mode, your text should be large enough to be easily readable. The slides should not include multiple rows of text in small font.

  • Your PP presentation will be made available in the lecture hall via the computer network.

  • Qualified technicians are ready to help you upload your presentation at the Speakers' ready room.

If you have Mac/IPad:

  • Please make sure to come early to the hall to check the device.

  • Please make sure to come with the suitable adapter.

  • Please make sure to have a backup PPT for PC.

  • All presentations will be deleted at the end of the Congress unless permission has been granted to the Congress secretariat to retain the presentation files.

During your presentation:

  • The session hall will be staffed with an AV technician who will assist in starting each presentation.

  • From the lectern, you will be able to control your presentation using a remote control.

  • Please stick carefully to your allotted time. Chairpersons have strict instructions to interrupt if you exceed the allocated time slot.

  • Maintain eye contact with the audience while presenting slides.

  • We encourage more audience interaction where this is appropriate.

Thank you for your participation and cooperation,

The COMy Secretariat